Workspace custom fields let you set up a field once and use it in several brands. Every brand that uses it shares the same name, type and options, so saved views, filters and content templates work the same way across those brands. Each brand can still keep its own fields alongside.

What is a workspace field?

Sequence has two kinds of custom field:

Workspace fields belong to the workspace. Workspace owners and admins create and edit them, then choose which brands use them. A change applies to every brand using the field.
Brand fields belong to one brand. They are set up from that brand, and other brands don't see them.

Either way, each post keeps its own value. Only workspace owners and admins can change a workspace field's name, type or options. Anyone who can edit a post can still set its value; if they open the field's settings from the planner, Sequence asks them to contact a workspace admin.

Workspace custom fields settings listing Video #, Format, Filming location and Content pillar with the brands using each field

Create a workspace field

01
Open Settings, then under Workspace select Custom fields.
02
Below Workspace fields, select Add field.
03
Enter a Field name, choose an icon and a Field type: Text, Single select or Multi-select. For a select field, type each option into Search or create an option… and press Enter.
04
Select Create field.

New field form with the name Content pillar, the Single select type and three options

After you create the field, a brand list opens so you can choose where it is used. Tick each brand that should use it. Brands can also add it themselves later from their own Custom fields settings.

Brands using Content pillar list with Form Studio ticked and Sammy Wu unticked

To change the brands later, select the brand button on the field's row, such as Form Studio or 2 brands.

Edit, reorder or delete a workspace field

Select anywhere on a field's row to open Edit field. Change its name, icon, type or options, then select Save changes. The change applies in every brand that uses the field.

Edit field form opened from the Format row, showing its Multi-select type and four options

To reorder fields, drag a row by the handle on its left.
The row's ... menu has Edit, Merge with… and Delete.
Merge with… folds the field you pick into the one whose menu you opened. Brands using either field keep the combined field, and values on posts are kept.
Delete removes the field from every brand and clears its values from every post. This can't be undone.

Tidy up brand fields

Below your workspace fields, Brand fields lists every brand's own fields, grouped by name, with the most widely used first. Each row shows how many options, brands and posts it covers. Use this list to find fields that different brands set up separately.

Turn brand fields into a workspace field

Select Create workspace field on a row. Sequence explains what will happen before anything changes: the brands' fields with that name become one shared workspace field with a combined option list, used by those same brands. Values on posts are kept, and only workspace admins can change the field afterwards. Select Merge into workspace field to continue.

Confirmation dialog explaining that two Series fields will become one shared workspace field

If a workspace field with the same name already exists, the button reads Add to workspace field and the brand fields are folded into it.

Edit, merge or delete brand fields

Open a row's ... menu:

Edit changes the field in every brand listed on that row.
Merge into… gives the fields another row's name. Where a brand has both, they are combined and values kept. Use it when brands named the same thing differently, such as Format / Style and Style / Format. The fields stay brand fields.
Delete removes the field from every brand on that row and clears its values. This can't be undone.

Merge into list for Depth, offering Series, Campaign and Hook style as targets

Workspace fields and brand fields can't be merged with each other. To combine them, first turn the brand fields into a workspace field.

Use workspace fields in a brand

Open Settings, then under Current brand select Custom fields. This brand's fields lists the brand's own fields first, then the workspace fields it uses, marked From workspace. Drag the brand's own fields to reorder them.

Available from workspace lists the workspace fields this brand doesn't use yet. Select Add and choose:

Add shared field keeps it in sync with the workspace.
Copy as brand field makes the brand its own copy with the same options. Later workspace changes don't affect the copy.
Copy without options makes a brand field with the same name and type and an empty option list.

If the brand already has its own field with the same name, move that field to the workspace instead.

Change how a brand uses a field

The ... menu on a From workspace row offers:

Remove from this brand: the field stops showing in this brand. Values on posts are kept, and adding it back restores them.
Make brand-only: the brand gets its own copy with the same values. Other brands keep the workspace field.
Edit in workspace settings: opens the workspace Custom fields settings.

A brand's own field has Edit, Move to workspace, Merge into another field… and Delete. Move to workspace turns it into a workspace field used by this brand, keeping its values.

Who can change custom fields

Task	Who can do it
Create, edit, reorder, merge or delete workspace fields, and choose their brands	Workspace owners and admins
Create workspace fields from brand fields, Make brand-only, Move to workspace	Workspace owners and admins
Add or remove a workspace field in a brand, and manage the brand's own fields	Brand admins, workspace owners and workspace admins
Set a field's value on a post	Anyone who can edit the post

To create fields from inside a content piece, see Create custom fields for your content workflow. To use fields in views, see Filter, sort, group, and search content.

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